Rules applicable for Student activities Grants
1. In accordance with the Explanatory Memorandum of the Annual Budget, the budget for “Student Activities Grants” is intended to meet the needs and demands of the Student Union, the Clubs’ Coordinating Committee, the Student Clubs as well as entertainment activities of cultural, social and educational nature organized by the University for the benefit of students.
2. Within the budget framework, the Head of Academic Affairs and Student Welfare Service, the CUTSU and the Student Clubs, prepare through the Student Club Coordinating Committee a proposal for activities to be funded from the "Student Activities Grant". The proposal is submitted to the Academic Affairs and Student Welfare Senate Committee through the Academic Affairs and Student Welfare Service.
3. Following authorization of the Administration and Finance Director, the Head of the Academic Affairs and Student Welfare Service has the responsibility to manage as a control officer the "Student Activities Grant", which is allocated as following:
3.1 The CUTSU allocates 30% for its own activities, based on the programme submitted to the Academic Affairs and Student Welfare Committee.
3.2 The Clubs Coordinating Committee allocates 30% for activities / events of the Clubs, based on a programme submitted to the Student Life Office of Academic Affairs and Student Welfare Service and the President of the Student Union. In case of disagreement from the part of Student Life Office or the Student Union, the matter is referred to the Academic Affairs and Student Welfare Senate Committee for a final decision.
3.3 The Head of the Academic Affairs and Student Welfare Service allocates 40% for recreational, cultural, social and educational activities organized by the University for the benefit of the students on the basis of the programme submitted to the Academic Affairs and Student Welfare Committee.
4. In case of expenses for activities outside the initial programming, an account report must be submitted to the Academic Affairs and Student Welfare Committee for information purposes.
5. In case the Head of the Academic Affairs and Student Welfare Service encounters a low absorption based on the above-mentioned allocation, a proposal should be submitted to the Academic Affairs and Student Welfare Committee for re-allocation of budget, aiming its full utilization.
6. The Clubs award criteria are:
6.1 Their registration in the Student Club Registry
6.2 The proposed activities programme.
6.3 The Activities programmes of previous years and their general contribution to student life, for already existing clubs.
7. Immediately after the end of the financial year, each Club should submit to the Financial Committee of CUTSU a statement of all revenue and expenses for audit. The Financial Committee submits the Club Statements, through the Academic Affairs and Student Welfare Service, to the Academic Affairs and Student Welfare Committee for Information purposes. Clubs omitting to submit the statements will not be funded by the University.
8. The Financial Committee of CUTSU presents immediately after the end of the financial year a funds management report, showing the amount received by the CUTSU from the University budgets and in particular from the "Student Activities Grant", through the Academic Affairs and Student Welfare Service, for Information purposes.
9. For the participation of students at international conferences / competitions / festivals, the following should be applicable:
9.1 CUTSU Representatives are fully subsidized for participation in conferences / events considered as important by the Student Union .
9.2 Within the Clubs’ activities framework, students are partially subsidized for participation in conferences / festivals / competitions considered as important by the Club’s Board. The grant may not exceed half of the actual costs.
9.3 Students or groups of students taking part in festivals / conferences / competitions abroad, being fully or partially subsidized by the " Student Activities Grant " must submit a report on the event / activity in which they participated to the Club Chairman as well as a copy to the Student Clubs Coordinating Committee and through the Academic Affairs and Student Welfare Service to the Academic Affairs and Student Welfare Committee.
10. A Selection Committee, consisting of the Head of the Academic Affairs and Student Welfare Service, the Officer of the Student Life Office and the President or representative of the relevant Student Club, decides on the employment of external collaborators (e.g. qualified in dance or theater etc) where this is deemed necessary , who take up activities in a specific Student Club on the basis of their programme. It is noted that:
10.1 for external collaborators, an open call is announced and interested parties apply within the specified timetable indicated in the notice.
10.2 The remuneration of external collaborators ranges from € 25 to € 35 per hour of teaching, depending on their qualifications.
All above-mentioned have been approved at the 13th Meeting of the Academic Affairs and Student Welfare Committee held on 11.3.2009 and ratified at the 38th Meeting of the Administrative Committee held on 20th March 2009.
Student activities Grants
Rules applicable for Student activities Grants
1. In accordance with the Explanatory Memorandum of the Annual Budget, the budget for “Student Activities Grants” is intended to meet the needs and demands of the Student Union, the Clubs’ Coordinating Committee, the Student Clubs as well as entertainment activities of cultural, social and educational nature organized by the University for the benefit of students.
2. Within the budget framework, the Head of Academic Affairs and Student Welfare Service, the CUTSU and the Student Clubs, prepare through the Student Club Coordinating Committee a proposal for activities to be funded from the "Student Activities Grant". The proposal is submitted to the Academic Affairs and Student Welfare Senate Committee through the Academic Affairs and Student Welfare Service.
3. Following authorization of the Administration and Finance Director, the Head of the Academic Affairs and Student Welfare Service has the responsibility to manage as a control officer the "Student Activities Grant", which is allocated as following:
3.1 The CUTSU allocates 30% for its own activities, based on the programme submitted to the Academic Affairs and Student Welfare Committee.
3.2 The Clubs Coordinating Committee allocates 30% for activities / events of the Clubs, based on a programme submitted to the Student Life Office of Academic Affairs and Student Welfare Service and the President of the Student Union. In case of disagreement from the part of Student Life Office or the Student Union, the matter is referred to the Academic Affairs and Student Welfare Senate Committee for a final decision.
3.3 The Head of the Academic Affairs and Student Welfare Service allocates 40% for recreational, cultural, social and educational activities organized by the University for the benefit of the students on the basis of the programme submitted to the Academic Affairs and Student Welfare Committee.
4. In case of expenses for activities outside the initial programming, an account report must be submitted to the Academic Affairs and Student Welfare Committee for information purposes.
5. In case the Head of the Academic Affairs and Student Welfare Service encounters a low absorption based on the above-mentioned allocation, a proposal should be submitted to the Academic Affairs and Student Welfare Committee for re-allocation of budget, aiming its full utilization.
6. The Clubs award criteria are:
6.1 Their registration in the Student Club Registry
6.2 The proposed activities programme.
6.3 The Activities programmes of previous years and their general contribution to student life, for already existing clubs.
7. Immediately after the end of the financial year, each Club should submit to the Financial Committee of CUTSU a statement of all revenue and expenses for audit. The Financial Committee submits the Club Statements, through the Academic Affairs and Student Welfare Service, to the Academic Affairs and Student Welfare Committee for Information purposes. Clubs omitting to submit the statements will not be funded by the University.
8. The Financial Committee of CUTSU presents immediately after the end of the financial year a funds management report, showing the amount received by the CUTSU from the University budgets and in particular from the "Student Activities Grant", through the Academic Affairs and Student Welfare Service, for Information purposes.
9. For the participation of students at international conferences / competitions / festivals, the following should be applicable:
9.1 CUTSU Representatives are fully subsidized for participation in conferences / events considered as important by the Student Union .
9.2 Within the Clubs’ activities framework, students are partially subsidized for participation in conferences / festivals / competitions considered as important by the Club’s Board. The grant may not exceed half of the actual costs.
9.3 Students or groups of students taking part in festivals / conferences / competitions abroad, being fully or partially subsidized by the " Student Activities Grant " must submit a report on the event / activity in which they participated to the Club Chairman as well as a copy to the Student Clubs Coordinating Committee and through the Academic Affairs and Student Welfare Service to the Academic Affairs and Student Welfare Committee.
10. A Selection Committee, consisting of the Head of the Academic Affairs and Student Welfare Service, the Officer of the Student Life Office and the President or representative of the relevant Student Club, decides on the employment of external collaborators (e.g. qualified in dance or theater etc) where this is deemed necessary , who take up activities in a specific Student Club on the basis of their programme. It is noted that:
10.1 for external collaborators, an open call is announced and interested parties apply within the specified timetable indicated in the notice.
10.2 The remuneration of external collaborators ranges from € 25 to € 35 per hour of teaching, depending on their qualifications.
All above-mentioned have been approved at the 13th Meeting of the Academic Affairs and Student Welfare Committee held on 11.3.2009 and ratified at the 38th Meeting of the Administrative Committee held on 20th March 2009.
