Student Clubs’ Establishment and Operation Rules

1. The Academic Affairs and Student Welfare Service keeps a Student Club Registry.  

2. To register a Student Club in the Club Registry, the following documents should be submitted to the Academic Affairs and Student Welfare Service:

• Articles of Association of the Club, to be accompanied by a reference letter by CUTSU
• A list of names of the Club Board of Directors and the members

3. The Clubs registered in the Student Club Registry may:

• Use University premises for meetings and events.
• Be subsidized from the University's budget line for student activities

4. The award criteria for a Club are :

• To be registered in the Student Club Registry.
• To propose a programme of activities.
• The activity programmes of previous years and their general contribution to the student life, for already existing Clubs.

5. Each Club must submit a statement of all revenue and expenses immediately after the end of the financial year to the CUTSU Financial Committee for audit. The Financial Committee submits the statements of the Clubs to the Academic Affairs and Student Welfare Service for information purposes. Clubs omitting to submit the statements will not be funded by the university.  

6. Within the framework of Club’s activities, students and Student Club members may be partially funded for participation in conferences / festivals / competitions which are considered as important by the Board of the Club. It is understood that following each participation, they must submit a report on the event / activity in which they participated to the President of the Club, as well as a copy to the CUTSU and the Head of the Academic Affairs and Student Welfare Service.

Approved at the 10th Meeting of the Academic Affairs and Student Welfare Committee held on 30th September 2008 and ratified by the Chair of the Administrative Committee at its 35th Meeting held on 12th and 13th  December 2008.