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ERATOSTHENES CENTRE OF EXCELLENCE
ONE (1) POSITION OF SECRETARY, ADMINISTRATIVE ASSSISTANT
The ERATOSTHENES Centre of Excellence (ECoE) (www.eratosthenes.org.cy) of the Cyprus University of Technology (www.cut.ac.cy) invites applications for one position of Secretary, Administrative Assistant of the ERATOSTHENES CoE. The position is open either on a full-time or part-time employment basis.
Duties and Responsibilities
The successful candidate’s duties and responsibilities will include:
• Answer phone calls and redirect them when necessary;
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments;
• Prepare and disseminate correspondence, memos and forms;
• File and update contact information of employees, customers, suppliers and external partners;
• Support and facilitate the completion of regular report;
• Develop and maintain a filing system;
• Check frequently the levels of office supplies and place appropriate orders;
• Make travel arrangements;
• Document expenses and hand in reports;
• Take detailed minutes of meetings (Executive Committee, etc);
• Provide support to the executive committee and management;
• Undertake receptionist duties;
• Any other relevant duties deemed necessary.
Qualifications
• Secondary School Leaving Certificate;
• University degree will be considered as an additional qualification;
• Excellent command of Greek and English, both written and spoken; additional languages will be considered a plus;
• Proven work experience as a Secretary or Administrative Assistant;
• Familiarity with office organization and optimization techniques;
• High degree of multi-tasking and time management capability;
• Excellent written and verbal communication skills;
• Integrity and professionalism;
• Proficiency in Microsoft Office, EXCEL, PowerPoint and Adobe Acrobat;
• Ability to operate in a fast-paced environment;
• Excellent communication and organizational skills;
• Ability to work in a dynamic and multicultural environment;
• Certification in IT related competencies will be an advantage.
Profile and Personal Attributes
• Passion for ERATOSTHENE’S Centre of Excellence mission;
• Adaptability, strong interpersonal skills;
• Trustworthy and committed with high integrity;
• Self-motivated to achieve targets;
• Physical presence in the designated area of employment of the Centre in Cyprus.
The appointment will be for a period of two years (24 months) with the prospect of renewal for another two years. The gross annual salary for the (full-time) position will range from €15.109,00 to €36.232,00 depending on qualifications. It is noted that there is provision for 13th salary which has been proportionally incorporated in the monthly remuneration.
Interested candidates must submit their application comprising of all documents listed below via email to vacancies@eratosthenes.org.cy, entering in the subject line: “Application for Secretary, Administrative Assistant” no later than Monday 14 November 2022 at 14.00 CYPRUS TIME, which is the deadline for the submission of the applications.
1. A cover letter in English clearly specifying availability date for full time employment;
2. Scanned or electronic copies of degree certificates and relevant qualifications. True copies of the originals will be requested for the shortlisted candidates;
3. Detailed Curriculum Vitae (including contact details);
4. Full contact details of three referees (including their postal and email address). For the shortlisted candidates, the referees may be asked to submit Letters of Reference.
